Exhibitor FAQs
AVMA Convention 2023 will take place July 14-18, 2023. Exhibits are Saturday, July 15 |
• Exhibitor Registration – Opening in March 2023 |
Exhibit booth pricing:
Included with commercial exhibit booths:
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A 50% deposit is due within 10 days of booth reservation. The full balance must be paid by June 5, 2023. The booth space cancellation to receive a 50% refund is May 31, 2023. Should AVMA need to cancel the Convention for any reason under force majeure, a full refund will be provided.
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Rules and Regulations are agreed to during exhibit space reservation as part of the space contract. They will be strictly enforced by our Floor Managers at show time. For questions on the Rules & Regulations, contact exhibits@avma.org. |
The Exhibitor Manual includes general AVMA Convention information, the official contractor list, shipping and handling instructions, rental display options, labor services, and order forms for every service available to exhibitors. There are numerous discounts offered and deadlines, so be sure to review the Exhibitor Manual in detail. The Exhibitor Manual will be available in February 2023 in the Exhibitor Service Center. GES will be the official tradeshow decorator for AVMA Convention 2023. |
Exhibitor registration will be open March of 2023. Check back to the Exhibitor Services website to register your booth badges. Commercial Exhibitors receive up to four (4) complimentary exhibitor badges per 100 square feet of exhibit space. Additional exhibitor badges are available for $410. Commercial booth badges qualify for CE. Non-Commercial Exhibitors receive (2) complimentary exhibitor badges. Exhibitor Guest badges are available for $95 and do not qualify for CE. |
Will Open in March of 2023. Please contact avma@mcievents.com to submit your request. |
AVMA Convention 2023 sponsorship can help you focus your message and extend your brand reach to key decision makers in the veterinary field.
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Each commercial exhibitor will be provided a complimentary postal mailing list of pre-convention registrants to create awareness and accelerate the sales process (when ordered in advance). The mailing list order form will be included in the Exhibitor Manual or via online application. |
Details for shipping to the advanced warehouse or direct to the Denver Convention Center will be released in February of 2023. |
From the first day of move-in through the last day of move-out, there will be 24-hour perimeter badge-checkers for the exhibit floor. This level of security is intended to control the access of people and material to and from the Exhibits in a safe and organized manner. It is not intended as individual security for your booth and materials. Please remember that the Denver Convention Center is a public building to which hundreds of individuals have access – let alone the number of individuals involved in the shipping of your materials to and from the exhibition, and the installation and dismantling of displays. Be security conscious at all times during your time at the show. Do not leave items of value in your booth overnight, during the installation period, or exhibition days without taking security precautions. |
Yes! It is the responsibility of the exhibitor to insure their property. Exhibitors are required to provide for their own floater insurance coverage, protecting against damage, loss, or theft. The American Veterinary Medical Association, their agents, the Denver Convention Center, GES, and their respective agents will not be responsible in any way against theft, fire, or accident. |
The GES Service Center and Exhibits Management Office will be located in the back of the exhibit hall. |
Exhibitors who rolled over funds to 2022 but did not use the voucher code this year, your funds will be refunded to you by December 2022. We will not be rolling over any payments to 2023. |
The health and wellbeing of all attendees is of the utmost importance to the AVMA. We are committed to providing an environment in compliance with all CDC, state, and local mandates and guidelines. We are working closely with the city, hotels, convention center and offsite venues to ensure that all necessary safety precautions are in place. Check here for Denver’s COVID 19 policiies: https://www.denver.org/meetings/denver- |
If the AVMA Convention is canceled, all deposits will be refunded. Badge registration and housing reservations will be canceled on your behalf. |
If you are unable to attend the AVMA Convention due to company mandated a travel restriction, please review the below options: |