FAQs
We have compiled the following Frequently Asked Questions (FAQs) to help you answer our regularly received questions.
REGISTRATION
Q: What does base registration include?
A: WDI 2026 registration includes all Plenary sessions, Workshops, Receptions on January 28 and 29, Breakfast and Lunch on January 29 and 30, and Brunch on January 31. Registration does not include pre-conference sessions, which are an additional cost.
Q: Will onsite registration be available for WDI 2026?
A: No. We will not offer onsite registration in 2026.
Q: I registered, but I forgot to add a pre-conference session. Can I add it later?
A: There are maximum attendance limits on pre-conference sessions. Individuals registering for WDI 2026 are encouraged to select the items they are interested in attending when they register. You may add additional items to your registration by logging into the appropriate service center and editing your registration to include the extra items, subject to availability.
Q: I registered when my college was a non-member. Now, my college is a member. Am I eligible for a refund of the difference?
A: Unfortunately, no. The fees at the time that you registered were correct. You were not a member. AACC does not apply membership retroactively. If you begin registration and your college has not paid its membership, please ensure that happens before registering.
Q: Can substitutions/registration transfers be requested onsite?
A: No. The individual with the original registration must ensure that the registration fee is paid for the registration. Then, he/she/they must request the registration substitution before the start of WDI 2026.
Q: I planned to attend the meeting but have an emergency. What can I do?
A: Beginning on 12/31/2025, refunds will not be issued under any circumstances, including but not limited to family and medical emergencies, flight cancellations, no-shows, etc. Credits will not be issued for a future year. You are encouraged to consider transferring the registration to another individual at your college so you do not forfeit the fees paid.
EXHIBITORS
Q: I received an email from a third-party provider indicating they are selling the WDI 2026 attendee list. Is this factual?
A: No. AACC does not work with any third parties, nor do we sell attendee lists.
Q: Does the WDI 2026 provide scheduled uninterrupted time for attendees to visit exhibitors?
A: Yes. AACC has built time in the exhibit hall on the schedule. This includes breakfast and coffee breaks on 1/29 and 1/30, as well as receptions on 1/28 and 1/29.
SPEAKERS
Q: If I am a speaker, is there a special registration rate for me?
A: Yes. Please contact AACC directly to receive the relevant registration code.
Q: Can I just register to attend my session only?
A: Yes. However, if you plan to attend anything other than the session in which you are presenting, registration is required.
Q: Should I upload my presentation before WDI 2026?
A: While you are not required, we strongly recommend uploading your slides before the event. This will allow session attendees to access your slides if they need to refer to them during and after the session. This will not allow you to access the slides for your presentation.
HOUSING
Q: Can I contact the hotel directly to make my housing reservation?
A: No. AACC manages its room block. All reservations must be made through the WDI 2026 registration form to access the group rate. If you did not make your reservation when you registered, you can modify your registration by going to the appropriate Service Center.
Q: I booked my lodging through a third-party website, and now I want to request that my lodging be added to the AACC housing block. Can I do that?
A: Unfortunately, no. AACC serves as its housing bureau. Third-party companies like Expedia and Hotels.com are not affiliated with the organization. If you book through these companies, you are subject to their policies. You must cancel that reservation and rebook through the AACC registration form to secure lodging in the housing block.
AACC recommends that attendees book through our housing bureau. Several unreputable poachers in the meeting space will take your money for a reservation, but they don’t have a relationship with the hotel where you are trying to stay.
Q: Is there a housing deadline?
A: Yes. The deadline to make housing arrangements at the group rate is January 5, 2026, at 4:00 p.m. (ET). If you plan to book housing after the deadline, contact the hotel directly and make your reservation. Reservations made directly with the hotel are subject to the hotel’s published room rates and taxes.
Q: If I didn’t book my room when I initially registered to attend WDI 2026, how do I add it to my registration?
A: This will depend on the form that you used to register. If you are a meeting attendee, log into the Attendee Service Center. You must log into the Speaker Service Center if registered as a speaker. Mouse over the Service Center Header > scroll down to housing on the navigation > make your housing selection and submit.
Q: I booked my housing reservation but didn’t receive a confirmation number.
A: AACC serves as its housing bureau. If you make a housing reservation before the housing deadline of January 5, you will receive an acknowledgment number from AACC. After the housing deadline passes, AACC will upload all reservation requests to the hotel. After January 9, you will receive a confirmation number from the hotel.
Q: I need to modify my housing request. How can I do that?
A: If you have booked housing before January 5 through AACC, you must log into the appropriate Service Center (Attendee Service Center or Speaker Service Center) to modify your reservation. You cannot contact the hotel for reservation changes until January 9, when AACC will turn reservations over to the hotel.
Q: I booked my housing directly with the hotel, but my rate is much higher. Can I get the group rate applied to my existing reservation?
A: AACC acts as its housing bureau to secure its room block(s). The only way to book lodging with AACC at the group rate is through the association’s registration form. If you book with a third-party site or directly with the hotel, you are subject to the rates they impose. AACC has no control over the inventory they are selling, and they can set the rates as they deem appropriate.
If you secured lodging before the housing cutoff deadline through a third party or directly with the hotel, the only way to get the group rate is to cancel the original reservation and book a reservation through the service center. Once the block closes, we won't be able to accommodate your request.